Minutes July 2025

 

  1. In Attendance

CLLR ASTON (Chair), CLLR DUNN, CLLR GATEHOUSE, CLLR MURPHY (Vice Chair), CLLR PINK, CLLR NUNNELEY, CLLR WEBB, CLLR HARVEY of Stratford upon Avon District Council (SDC), CLLR CURTIS of Warwickshire County Council (WCC) and Ian Wilson (CLERK)

  1. Apologies

Apologies were received from CLLR NEWBERY

  1. Declarations of Interest

None.

  1. Acceptance of Minutes from Previous Meeting

          The minutes from the OGM in June 2025 were agreed and accepted.

  1. Matters Arising from Previous Minutes

Traffic Calming – CLLR GATEHOUSE reported that there were no new volunteers to run a community speed watch. CLLR PINK had contacted the police regarding speeding issues identified at the edge of Newbold village. The meeting noted the request from a Tredington resident for 20mph speed limits outside the school, but also noted that WCC had previously indicated that this wasn’t something they would fund.

Open Space – The meeting noted the report including timeline previously circulated. CLLR DUNN proposed that the council should no longer take over the area from the developer given the on-going issues with transfer documents and the state of the open space, this was seconded by CLLR GATEHOUSE. The meeting discussed the current works required to get the spinney and land into an acceptable state and whether an independent assessment of the costs should be sought. It was Agreed that councillors would make a concerted effort to receive correct transfer documents and would also assess the state of the area.

  1. Public Participation

None

 

  1. Chairman's report and other reports

 

  • Chairman: The Parish Council Code of Conduct had been circulated to all councillors as a reminder an new councillors were requested to complete their declaration of interest forms for SDC.

 

  • Clerk: The clerk had circulated the budget report at the end of June, which was noted by councillors, who Agreed that the next report would be received at the end of September.

 

  • Armscote: CLLR WEBB would look at repairing the original bench in the village with a local joiner. CLLR GATEHOUSE reported that the organiser of the plant sales in Newbold had thanked the parish council for the flowers purchased by the parish as a token of their appreciation.

 

  • Blackwell: CLLR MURPHY reported that the recent village fete had passed off successfully despite poor weather on the day and a small profit for the community had been made. Noted that residents had formally contacted SDC Environmental Services regarding noise pollution following recent changes at Blackwell Grange. CLLR MURPHY is recording noise levels and the parish council will note as a formal record for future reference.

 

  • Darlingscott: Noted excessive water was still covering the crossroads, from the travellers site. WCC are again fixing potholes resulting from this. The council would contact CLLR NEWBERY again regarding future attendance at council meetings.

 

  • Newbold: CLLR ASTON reported that the grass cutting contractor for Newbold churchyard had only been able to cut part of the grass due to circumstance beyond their control. Also noted and Agreed that a new sign and fencing should be purchased for the allotments, a contractor had already been identified and an invoice for this and additional minor works could be passed for payement on receipt and circulation to councillors. CLLR WEBB had been approached by the pub landlord regarding people leaving cars in the car park overnight, the meeting noted this but didn’t see any additional action that the parish council could take.

 

 

  • Tredington: The meeting discussed the playground. It was Agreed that we should publicise with residents that improvements were being made and the majority of 25/26 budget (£10000) had either been spent or allocated. Play-bark had been purchased at a cost of £4800 and remaining funds will be used to make the equipment safe ahead of formal inspection, including the slide, swings, surfacing, mini diggers and sand. CLLR WEBB would look at contractors for repairing the fence with adjoining properties. The meeting Agreed that access from Maple Cottage could be passed to the new owners when the current owner concluded a sale.

 

 

 

  1. Reports from Ward Representatives of Warwickshire County Council and Stratford District Council.

 

CLLR CURTIS (WCC) reported that he had spoken with highways regarding the 30mph zone in Newbold and would clarify whether the rumble strips will be moved now the 30mph zone has moved. The council expects to elect a new leader at their meeting on 24th July 2025

 

CLLR HARVEY (SDC) had circulated a written report which the meeting noted. CLLR HARVEY drew attention to the housing supply numbers and confirmed that he had asked planners to look at neighbouring authorities land supply. SDC has just over five years supply.

 

CLLR HARVEY reported that the next council meeting will consider local government reorganisation, with a plan to consult on a two-council unitary solution for Warwickshire (North and South). This proposal is supported be evidence from the recent report commissioned with Deloitte which addresses the six criteria laid out by the government for reorganising local government, the only criteria where a single unitary is best is finance. Suggested that the parish council discuss their view in more detail at a future meeting to feed into consultation.

 

The meeting noted that SDC is in a favourable financial position, with balances having earned more interest than expected. Proposals now being considered to better allocate afforday ble housing. Noted that SDC has allocated £1.1m from reserves to make homes more energy efficient. CLLR HARVEY also reported that he had put forward a motion to council regarding members allowances to bring an evidenced based recommendation.

Locally, the meeting noted issues created by contractors on the Ilmington road to Armscote with subsequent diversions of HGVs

 

  1. Planning

 

  • Noted there were two outstanding applications requiring comment

 

Reference

Consultation Expiry

Address

Proposal

25/01464/FUL

14/07/2025

7 Hawkins Way Newbold-on-Stour Stratford-upon-Avon CV37 8FG

Single storey rear extension

25/01403/FUL

08/07/2025

The Firs Mill Lane Newbold-on-Stour Stratford-upon-Avon CV37 8DR

Erection of a single storey rear extension to form garden room

 

Agreed no representation for both these applications. Noted that residents in Mill Lane were anticipating another application regarding the barn. The council would need to review the planning reasons when considering this application and welcomed CLLR HARVEY and residents input.

 

  • Noted seven decisions received since the last meeting (circulated separately)

 

 

  1. Financial Administration
  1. AGREED to approve updated bank reconciliation for June 2025
  2. AGREED to approve the passing of accounts for payment, as per Appendix A,
  3. NOTED the balances in the PC accounts, as per Appendix A

 

  1. Correspondence

Noted the following:

 

Warwickshire Weekly Newsletter – WCC

Communities and partnerships Newsletter – WCC

Stratford Area Meeting – WALC

Chief Executive Bulletin – NALC

Weekly Round Up - WALC

SDC Briefing – Cllr Harvey

Tredington Playground – Various Residents & Councillors

Acknowledgement of AGAR 3 – Warwickshire Smaller Authorities Audit Team

Parish Forum Feedback – SDC

Devolution & Local Government Re-Organisation – WALC Event

Councillor Grant Fund Funding Mailbox – WCC

Elections – SDC

Tredington Speed limits – Tredington Resident

Tredington Playground – Warwickshire Police

ICO Renewal Confirmation – ICO

CIL Payment – SDC

Mowing Grants - TPCC

 

 

 

  1. Date of next meeting

The next meeting would be an OGM on 1st September 2025, commencing at 7:30 pm.

 

MEETING CLOSED 21:15

 

Appendix A

 

 

Financial Administration

  1. Tredington PC cash book balances at end June 2025         

Current Account (see attached bank reconciliation)                              £49464.94*     
            Reserves (see attached bank reconciliation)                                       £17562.78**

Total                                                                                                                    £67027.72                                                  

  1. Passing of accounts for payment this meeting:

                        I Wilson (Salary and Expenses May)                                                                      £ 794.32

                        I Wilson (Salary and Expenses June)                                                            £ 838.82

                        SDC (Dog Waste Bins)                                                                                   £ 789.70

                        Webbs of Armscote (Play-bark etc)                                                                            £4800.00

Lawns2Mow (Grass Cutting)                                                              £1248.00

Tredington Parochial Church Council                                                £1250.00

 

                       

                             Total C/F                                                                                                                          £57,306.88

                                                                                                                                                                            

*Includes earmarked reserves for capital projects to be agreed from s106 and CIL receipts of £20k.

            **This is our contingency reserves in line with recommended practice

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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